How Much Does It Cost To Hire A Coffee Cart?

Planning an event involves so many details, and ensuring your guests have a great coffee experience can make a lasting impression.

But how much does it cost to hire a mobile coffee cart?

The cost depends on several factors, ranging from the size and duration of your event to the type of services you choose.

To help you budget wisely, we’ve broken down everything you need to know.

What Is A Coffee Cart And Why Hire One?

A coffee cart is a mobile, self-contained unit designed to serve high-quality coffee and other beverages at various events. These carts are equipped with professional coffee machines and staffed by experienced baristas, ensuring that your guests enjoy great coffee no matter the occasion.

Whether you’re planning a corporate event, wedding, or festival, hiring a coffee cart can significantly enhance the overall experience. Not only does it provide a unique and personalised service, but it also adds a touch of sophistication and convenience that will leave a lasting impression on your attendees.

Benefits Of Hiring A Coffee Cart For Events

Hiring a coffee cart for your event comes with numerous benefits that can elevate the guest experience:

• Convenience: Coffee carts are incredibly versatile and can be set up in various locations, making them suitable for events of all sizes. Whether indoors or outdoors, a coffee cart can be positioned to best serve your guests.
• Customisation: Many coffee cart hire companies offer a range of coffee blends and flavours, allowing you to tailor the service to your specific needs. From speciality coffee to hot chocolate chai, you can create a menu that delights your guests.
• Cost-effective: Compared to hiring a full-service catering company, a coffee cart can be a more budget-friendly option, especially for smaller events. You get the benefit of professional service without the hefty price tag.
• Flexibility: Coffee carts are mobile and can be easily moved and repositioned as needed. This makes them ideal for events with multiple locations or activities, ensuring that great coffee is always within reach.

Types Of Events That Can Benefit From A Coffee Cart

Coffee carts are a fantastic addition to a wide range of events, providing a convenient and professional way to serve beverages. Here are some examples:

• Corporate events: Impress your employees, clients, and guests with a coffee cart at your next corporate event. It’s a great way to offer a professional and convenient coffee service that enhances networking and productivity.
• Weddings: Add a unique and memorable touch to your wedding by serving speciality coffee and other drinks from a coffee cart. It’s a delightful way to keep your guests refreshed and energized throughout the celebration.
• Festivals and fairs: Provide festival-goers with a convenient and refreshing beverage option. A coffee cart can serve a variety of drinks, from espresso to hot chocolate, catering to diverse tastes.
• Conferences and trade shows: Keep attendees and exhibitors energized with a coffee cart. It’s a much-needed pick-me-up that can help maintain focus and engagement throughout the event.

Event Duration: How Long Will You Need The Mobile Coffee Cart Hire?

The length of your event plays a key role in determining the cost of a coffee cart for event hire. Many providers charge on an hourly basis, so the longer your event, the higher the total price. For instance, a quick two-hour meeting may only require a short service window, while an all-day conference or wedding will need extended hours. Adding extra time often means more staffing and resources, which will reflect in the cost.

Guest Count And Drink Volume

When considering how much it costs to hire a coffee cart, guest count is one of the most important factors. Coffee cart providers often offer packages that include a set number of coffees. If your event exceeds that number, additional costs could apply. For example, catering for 50 guests will likely be more affordable than accommodating 300. Factor in how many drinks each attendee might have and choose a package that fits your needs.

Service Level And Menu Customisation

The cost of hiring a coffee cart also depends on the type of experience you want to create. Basic packages often include the essentials, like espresso drinks and standard milk options. Additionally, we offer full cream and a variety of other milk options to cater to different guest preferences.

However, upgrading to premium packages with specialty beverages, flavoured syrups, or plant-based milks will raise the price. Some carts even include pastries or other snacks, creating a café-like experience for your guests. Consider what level of service matches your event’s vibe and budget.

Staffing Needs For Your Event: Experienced Baristas

How many baristas you need is another contributor to cost. Most coffee carts come with one barista as part of the package, which works well for small gatherings. But for larger events with several hundred attendees, hiring additional staff ensures that service is smooth, and wait times are reasonable. Keep in mind that adding extra baristas will add to the overall expense.

Location And Travel Costs

The location of your event could also affect how much it costs to hire a coffee cart. If your event is in a city centre, prices might be slightly higher to account for operational costs. On the flip side, events in remote or hard-to-reach areas often incur travel fees, as carts may need to transport equipment longer distances. Be sure to ask the coffee cart provider if they include travel costs in their pricing or if these will be billed separately.

What’s Included In The Package?

Most coffee cart providers offer all-inclusive packages that cover the basics—such as the coffee cart, cups, beans, milk, and other supplies. These packages often include high-quality coffee beans, ensuring a superior coffee experience. However, it’s important to confirm the specifics with your chosen supplier. Occasionally, items like branded cups, extra equipment, or premium coffee blends come at an additional cost. Asking for a clear, itemised breakdown will ensure you’re not surprised by unexpected fees.

Seasonal Demand

If your event takes place during a popular season—like spring wedding months or the lead-up to the December holidays—you might notice a slight increase in prices for hiring coffee carts. Demand can drive up cost, so booking early is the best way to lock in availability and competitive rates for your event.

Customisation Options

Want to make the coffee cart experience even more memorable? Many suppliers offer additional perks like branded carts and signage, custom drink menus, or themed decorations. While these enhancements can elevate your event, they typically come at an extra cost. If you’re working with a tight budget, focus on the elements that mean the most to your overall vision.

Minimum Booking Requirements

Lastly, check the minimum booking requirements of the coffee cart provider. Often, suppliers require a minimum service time or spending value to accept your booking. For example, there may be a two-hour minimum or a baseline package price required. Understanding these up-front will help you avoid any unexpected budgeting hurdles.

How To Choose The Right Coffee Cart Hire Company

Selecting the right coffee cart hire company is crucial to ensuring a successful event. Here are some factors to consider:

• Experience: Look for a company with a proven track record in providing coffee cart services for events similar to yours. Experienced baristas and well-maintained equipment can make a significant difference in service quality.
• Quality of equipment: Ensure the company uses high-quality coffee machines and equipment. This guarantees that the coffee served will be of the best possible flavour and consistency.
• Customisation options: Choose a company that offers a variety of coffee blends, flavours, and customisation options. This allows you to tailor the service to your event’s specific needs and preferences.
• Reviews and testimonials: Check online reviews and ask for references. A company with positive feedback and satisfied clients is more likely to provide excellent service at your event.

Tips For Working With A Coffee Cart Hire Company

To ensure a smooth and successful collaboration with your coffee cart hire company, consider the following tips:

• Clearly communicate your needs and expectations: Provide the company with all the necessary details, including the number of guests, event schedule, and any specific requests or requirements. Clear communication helps avoid misunderstandings and ensures the service meets your expectations.
• Ask about customisation options: Many coffee cart hire companies offer customisation options, such as specialty drinks or flavoured syrups. Be sure to inquire about these options when booking to create a unique and memorable experience for your guests.
• Consider the cart dimensions: Check the dimensions of the coffee cart to ensure it will fit in the designated area. This is especially important for indoor events or venues with limited space.
• Ask about extra barista options: If you expect a large number of guests, consider hiring an extra barista. This ensures that service runs smoothly and efficiently, minimizing wait times and enhancing the overall experience.

By following these tips and carefully selecting your coffee cart hire company, you can provide a delightful coffee experience that will impress your guests and elevate your event.

Final Thoughts

When asking “how much does it cost for mobile coffee cart hire,” the answer really depends on the size, scope, and unique needs of your event. By factoring in elements like guest count, duration, location, and service levels, you’ll have a clearer idea of what to expect.

Ultimately, the right coffee experience can do more than serve beverages—it can create moments of connection and elevate your event in ways your guests won’t forget. Planning thoughtfully will help you deliver unforgettable coffee moments, all while staying within your budget.

View our range of mobile coffee carts for hire and get a quick price estimate today!