Cart, machine, beans, baristas, logistics and insurance, all handled. We set up within the hour and leave without a trace, so the only thing anyone remembers is the coffee.
Coffee cart hire is a fully managed, mobile café brought to your event. A professional barista, a La Marzocco machine, specialty coffee and a full menu, set up and ready to serve your guests.
It is all-inclusive: the cart, the equipment, the beans, the milks, the crew, the logistics, the insurance. You choose the event; we bring the café to it, from corporate functions and conferences to brand activations and trade shows.
We have poured at more than 15,000 events across Melbourne and Sydney since 2013, so the coffee is one thing you can take off your list.
What you get
One cart, everything on it.
Every hire is a complete café, not a machine and a to-do list. Here is what rolls in the door.
The cart and the machine
A La Marzocco Twin GS3 or Linea Classic paired with a Mazzer Kony grinder, on a 1.8 by 1.5 metre cart that fits through a standard doorway and runs off standard power.
The coffee and the crew
Our signature Elevate blend, dairy and alternative milks, and professional baristas who pour between 80 and 160 coffees an hour without the queue ever feeling like one.
Made yours
A full cart wrap, a branded front panel or branded cups, so the cart in the room carries your brand and not ours.
Beyond the coffee
Iced coffee at no extra cost, plus fresh juices, pastries, sandwich platters and seasonal fruit, for when you want the whole break handled.
Packages
All-inclusive, and genuinely so.
Every package is all-inclusive. No surprise fees, no separate equipment add-ons, and no travel charge within 20km of our Melbourne and Sydney bases. Service starts at a one-hour minimum. Weekend and Public Holiday events run at a published surcharge over the weekday rate, quoted up front.
Tell us the date, the headcount and the vibe. We'll come back with options.
02
Get your quote
One all-inclusive price covering the cart, the crew and everything in between.
03
Confirm the details
Lock in the date, the location and the menu. We handle the rest.
04
Cart shows up
We set up before your guests arrive and pack down without anyone noticing.
What is included
Delivery, setup and pack-down, handled end to end by our crew
One point of contact from first enquiry through to the day
$20 million public liability insurance and food-safety certification on every job
Transparent, all-inclusive pricing, confirmed before the event
A menu tailored to your guests, with alternative milks as standard
What we require
Standard power: two 10-amp domestic sockets (a 20-amp outlet for the larger cart)
Confirmed loading access for a cart that fits through any standard doorway or lift
On-site parking for our vehicle, close to the setup point
Expected guest numbers, so we bring the right size crew and cart
A named on-site contact and mobile number for the day
The event day
The whole day, handled.
Point us at the room and the day is ours to run, from the first road case to the last wipe-down. Your team just turns up to the coffee.
01Setup
In and pouring, within the hour.
Road cases wheel in through a standard doorway and we are serving before your guests arrive.
Under 60 minDoorway to first coffee
02Service
Served at pace, all day.
Your baristas keep the line moving and the room energised, without ever rushing a cup.
80 to 160Cups an hour
03Pack-down
Gone without a trace.
Last cup poured, we pack down, wipe back and go. The only sign we were there is a better day.
45 minPacked down, nothing left behind
The menu
What your guests can actually order.
A proper cafe menu, brought to your event. This is the range your baristas pour to order, shaped to your event and your crowd, so treat it as a starting point, not a fixed list. Two specialty drinks rotate on the menu throughout the year, from a biscoff latte to a strawberry matcha.
Coffee
Espresso
Flat white
Latte
Cappuccino
Long black
Piccolo
Macchiato
Mocha
Magic
Decaf
Iced coffee
Not coffee
TeaEnglish Breakfast · Earl Grey · Peppermint · Sencha Green
Matcha and chai
Hot chocolate
Milk choices
Oat
Almond
Soy
Full cream
Light
Beyond the coffee
The extras that make the day.
The cart and the coffee are the start. These are the pieces that turn a coffee station into the whole break, handled.
Catering and food
Pastries, sandwich platters and seasonal fruit, so the whole break is handled, not just the coffee.
Cold drinks
Add fresh juices, sparkling water or still water alongside the coffee, for a warm room, a summer launch or a long afternoon.
Built around your day
Extra baristas, extended hours or a second cart for the big ones. We scale the service to the room.
A lower-waste service
Compostable and even edible Good Edi cup options, for an event that leaves no trace in more ways than one.
Make it yours
The cart carries your brand, not ours.
A full cart wrap, a branded front panel, or branded cups. The cart becomes a moment your guests photograph and your sponsors pay for.
Full cart wrap
Branded front panel
Branded cups
Where we pour
The events we love to be part of.
Corporate events
Team days and client functions, catered with no fuss and a cart people actually gather around.
Conferences
Attendees kept energised and in the room, with barista coffee served fast between sessions.
Brand activations
A custom cart that draws a crowd and puts your brand at the centre of the experience.
Trade shows
An eye-catching coffee station that pulls foot traffic to your stand and starts real conversations.
Forefront Events deliver some of Australia’s most attended B2B conferences, high-tempo, multi-stream days where every touchpoint shapes the delegate experience. Across 40 to 50 events a year, they rely on Coffee on Cue for a consistent, premium moment of connection, and for a branded-cart sponsorship product their partners actually want.
Mobile specialty coffee carts and professional baristas
Custom branded carts, full wraps or panels, for sponsor visibility
Branded cups, and all logistics: delivery, bump-in, bump-out and packdown
40 to 50conferences a year
1 to 3carts per event
Melb + Sydacross major venues
They are always on the ball, super personable with everyone. I have never seen any crazy lines.
Toyah Riches, Head of Event Operations, Forefront Events
When we had to do our own cart branding, it was honestly a nightmare. With Coffee on Cue, it is just done.
An event is an in-the-moment, living, breathing thing, so it has to be perfect. When people are leaving in their droves, that's a bad event. For us, it's all about maintaining a good, sizable audience at the start of the day and having them at the end of the day. If after the interval, your audience haven't come back, you're doing something wrong, so they're not enjoying it, they don't want to be there. We consider the coffee carts at our events to be the focal point of the networking because it's something that our attendees enjoy and it allows all of those people to come together at a place where they're able to mingle, to talk, and so it acts as a conduit to bring people together. And because of that, I couldn't imagine now doing an event without one.
Coffee on Cue has been delivering coffee carts and conference experiences for CFO Series’ guests since 2015, an ongoing partnership through their most recent 2026 events. Mark Ellis, their Marketing Director, puts it simply: the coffee cart is the focal point of the networking, the place delegates actually gather between sessions.
10+ yearsan ongoing partnership since 2015
22 eventsdelivered for them since 2015
450 gueststhe largest event we’ve catered for them
We consider the coffee carts at our events to be the focal point of the networking. It acts as a conduit to bring people together at our conferences.
Mark Ellis, Marketing Director, CFO Series
What clients say
“We consider the coffee carts at our events to be the focal point of the networking. It acts as a conduit to bring people together at our conferences.”
Mark EllisMarketing Director, CFO Series
“Great coffee, service and friendly staff. We had Coffee on Cue on site for five days and it all ran smoothly and was very well received by our staff.”
Jodi SturrockExecutive Assistant, AGL
“Coffee on Cue did a great job helping launch our new retail store. A very professional and efficient outfit who were a pleasure to work with. Can’t recommend them enough.”
Dan GrochDirector, Fig & Bloom
“By far the best in the business and the best experience I have had with a mobile barista in my 20 years of events.”
Ashley KearneyEvent Producer, Peanut Productions
“We loved having such bright, energetic and friendly young baristas on site to welcome our guests. They were on time, no fuss, set up and serving fantastic hot drinks in no time.”
Julie Matricardi-OldEvents, University of Melbourne
Where we serve
At your event in two cities.
Our carts serve corporate events across Melbourne and Sydney, from conferences to activations. Tell us where and when, and we will tell you what we can bring.
Melbourne
Victoria
Home since 2013. Our largest crew, servicing workplaces across the CBD and the inner suburbs, and events from Fitzroy warehouses to the MCG.
19 Hall Street, Yarraville VIC 3013
Sydney
New South Wales
Our established second base. A full barista crew and cart fleet covering the CBD, North Sydney and the eastern and inner-west business districts.
Unit GE2, 52 Pyrmont Bridge Road, Annandale NSW 2038
No travel charge within 20km of our Melbourne and Sydney bases.
Everything. A stylish mobile cart, professional baristas, La Marzocco machines and grinders, specialty coffee, dairy and alternative milks, cups and all consumables, on-site logistics and labour, delivery and pick-up, and full insurance including public liability and food safety certification.
Do you have public liability insurance and food safety certification?
Yes. We carry $20 million public liability insurance, Food Safety Supervisor certification, safe food handling practices, and workers compensation insurance. Certificates are available on request for your venue.
How many coffees can your baristas make?
One barista serves up to 80 coffees an hour. With a second barista we double that to 160 an hour, which keeps the queue moving even at a busy conference or activation.
What regions do you service?
From our Melbourne base we cover the CBD and inner suburbs, reaching out to Geelong, Ballarat, Bendigo, the Yarra Valley and the Mornington Peninsula. From Sydney we cover the CBD and inner suburbs, reaching out to the Central Coast, Hunter Valley, Newcastle, Wollongong, Parramatta, Penrith and the Blue Mountains. We travel to regional Victoria and New South Wales as well.
What's your cancellation policy?
Cancellations within 30 days of the event incur a 50% fee, and within 7 days a 100% fee. Custom branded collateral is non-refundable. If we cannot deliver, or arrive more than an hour late, we refund your invoice in full.
Show 5 more questions
How far in advance should I book?
Two to four weeks is the comfortable window to secure your date, especially in the September to November event season. We do take shorter-notice bookings when we have a crew free.
How long does setup and pack-down take?
The cart is running within an hour of arrival and packed down within 45 minutes after service. Our road-cases fit through any standard doorway or lift. On-site logistics and labour are included, with no hidden fees.
Can you cater to dietary requirements?
Yes. We stock full-cream and light dairy, and almond, oat and soy milk, all included in the package, along with decaf. A gluten-free slice pack is available as an add-on.
Do you need access to power and water?
We are self-sufficient and carry our own water. Standard power is two 10-amp domestic sockets for the regular cart; the larger cart uses a 20-amp outlet. Access to a water source on site is helpful for refilling but not required.
What details do you need to quote accurately?
The event location, whether power and fresh water are available, on-site parking, expected guest numbers, and the name and mobile of your on-site contact. The quick-quote form collects these so your quote is accurate the first time.
Before you enquire
The details that let you hand it over.
The parts a workplace or events team has to check before they bring anyone on site. Handled, so the decision is an easy one.
Public liability insured
Cover in place for every site, with a certificate of currency on request.
Food-safety trained
HACCP-aligned handling and hygiene, so your venue and guests are looked after.
Trained, uniformed crew
Fully trained and inducted baristas who arrive presentable and briefed.
Lower-waste service
Compostable cups, with reusable options for regular sites.
Get a quick quote
Tell us about your event.
Share the details and we’ll build you an accurate, all-inclusive quote. We reply to every enquiry personally, and if our service ever falls short of what we promised, we make it right.
Toyah Riches, Head of Event Operations, Forefront Events
Caoimhe Nolan, Event Operations Manager, Forefront Events
Mark Ellis, Marketing Director, CFO Series
Mark EllisMarketing Director, CFO Series
Jodi SturrockExecutive Assistant, AGL
Dan GrochDirector, Fig & Bloom
Ashley KearneyEvent Producer, Peanut Productions
Julie Matricardi-OldEvents, University of Melbourne